Video Recording Policy
School of Medicine Student Handbook: Other Codes and Policies
The purpose of video recording University of Nevada, Reno School of Medicine student clinical encounters with standardized patients (SPs) or patient simulators is to provide course coordinators with a comprehensive, consistent, and objective record of student instruction for clinical history taking, physical examination and clinical knowledge and reasoning skills and student clinical communication with patients.
The value of such a record is to provide faculty with an instructional and assessment tool for evaluating and monitoring mandatory clinical curricular activities, to support student grading, teaching, and record keeping. This capability provides students with specific and consistent feedback on their clinical encounters. It also supports consistency when teaching standardized patients, teaching faculty, and clinical observers.
The purpose of this document is to comply with item #3 of the School of Medicine Privacy Notice and Authorization/ Consent for Release of Information, Photographic and Video Mediums Release Form ["…for monitoring and evaluating clinical practice techniques by video recording interviews and physical exams with standardized patients or the human patient simulator."]
As such, this policy is presented as the only School of Medicine authorized policy and procedures guide for recording mandatory curricular clinical activities within School of Medicine facilities. This policy is to be adhered to explicitly by School of Medicine faculty and staff when recording, storing, accessing and disposing of School of Medicine student video recordings. Video recordings of students that are not mandatory clinical activities are to be proposed by faculty and approved by the Associate or Assistant Deans of the Office of Medical Education and consented separately by students on a case by case basis.
This policy and these guidelines are intended only to address mandatory clinical curricular activities of undergraduate students. Only those mandatory clinical student encounters being video recorded are addressed within this document. Since clinical observation is a conventional and supportive task of medical education with intrinsic educational value for learners, video observation is to be assumed during any student clinical activity within School of Medicine facilities.
Approval of Request for Recording
Requests for student video recording will be provided to SPE faculty by course coordinators at the start of planning for student encounters. These written or electronic requests are to be provided on a Video Request And Authorization form (VRA form) that includes the course title/Identification, course coordinator, activity, and rooms to be scheduled for recording, the equipment operator, date and time of the recording, and the signature of the approving Assistant or Associate Dean of Medical Education.
A completed VRA form including the above information, VRA, with copies sent to the requesting course faculty (I E. course coordinator) AND the Simulated Patient Education (SPE) Program faculty, or facility administrator.