Event Budgets

Campus Resources

Complete the estimate budget worksheet available through Events and Protocol.
Submit the worksheet to your department's hosting budget representative for approval. If you don't know who this person is contact Events and Protocol.
Confirm accounts being used and what items go on which lines (supplies, travel, hosting).
If hosting (food, beverage, limited gifts) will be more than $1,000, file special hosting request form prior to the event. Some events and/ or event expenses are not permitted on state accounts while others are. Please work with your budget representative to ensure proper use of funds.

*What is stated in the administrative manual will always take precedence to what is listed on this website*

Every hosting expense requires a Hosting Expense Form
Note that the names of attendees are required if under 20 guests attend the event
Hosting limits cannot exceed what's listed in the administrative manual.