2019 NIH IDeA Western Regional Conference

IDEA Network of Biomedical Research Excellence

October 7-9, 2019

What happens in Vegas...Strengthens the IDeA Network! 

The 2019 NIH IDeA Western Regional Conference will be held October 7-9, 2019 in Las Vegas, Nevada at the Rio All-Suite Hotel and Casino.  Check this page for updates and information as the event approaches. 


Registration closed on September 29, 2019.  Unfortunately, we are unable to accept late or on-site registrations.


Refund Policy
  • For refunds requested through August 31, a $25 processing fee will be retained.
  • For refunds requested September 1 through September 30, a $50 fee will be retained.
  • For refunds requested October 1, a $75 fee will be retained.
  • No refunds will be given after October 1, except for emergencies.

Oral & Poster Abstracts

The abstract submission portal for posters and oral presentations is now closed!  Acceptance notifications were emailed on Tuesday August 27th.  Acceptance/rejection notices were sent separately for the poster session and oral presentations, so it is possible to receive more than one notice.  Please read carefully!  Notices also include information about how to RSVP for poster/oral sessions, as well as edit your abstract.

Poster Session Details

  • Magnets and pushpins will be provided for poster hanging depending on your poster location.  You only need to bring yourself and your poster! 
  • Posters must be the standard poster size of 48"(w)x36"(h).
  • Poster set up is available starting at 2:00 PM on Monday October 7, 2019.
  • All posters should be in place by 8:30 AM on Tuesday October 8, 2019.
Poster Location Listings

Download the Alphabetical Poster Listing

Download the Poster Listing sorted by location

Hotel Accommodations

The 2019 NIH IDeA Western Regional Meeting will be held at the Rio All-Suite Hotel & Casino  where every room is a spacious suite and they all feature floor-to-ceiling windows with views of the Las Vegas Valley. Free parking and a convenient location near the Las Vegas Strip make it easy to explore all of Las Vegas.

Important InformationYou must be at least 21 years old to book a hotel room in the state of Nevada.  Meeting attendees who are not yet 21 years old will have to work with a faculty mentor or staff person to book their room.

Book your accommodations now!  Rooms reserved before the cutoff date of September 5th were guaranteed the conference rate.  After that date, rooms are subject to hotel availability.

Please be aware of the following hotel policies:

  • The hotel will secure a credit card deposit at the time of check-in. If the attendee needs to make pre-arrangements, they should allow 14 days for a credit card and 30 days for a check. Please contact 1-800-Caesars for additional information about these arrangements.
  • An early check-in fee may apply to attendees arriving prior to the hotel's check-in time of 4:00 pm. Guests wishing to avoid the fee may complete their registration paperwork upon arrival and store their luggage at the Bell Desk.


Please see our Agenda page for more details on times and events of the conference.

Photography Disclaimer

Photographs and/or video will be taken at this event.  By taking part in this event, you grant the event organizers full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of hte images for fundraising, publicity or other purposes to help achieve the group's aims.  This might include, but is not limited to, the right to use them in printed and online publicity, social media, press releases and funding applications.  If you do not wish to be photographed, please inform an event organizer.


Contact Jessica Garfield or Alex Martinez

We would like to thank our generous sponsors for their support:

Signature Sponsor


Grant Writing Workshop Sponsor

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Metova Logo


Agilent Logo