Fourth Year Elective Planning and Management

Everything you need to plan and manage your 4th year

class of 2019 med students first days

Update 2/24/21

Class of 2021: No changes of any kind may be made to your schedule at this time. The deadline for changes was February 1. This includes offers from attendings. If an attending offers to extend or change your schedule in any way this is not permitted.

Class of 2022

Last update 2/16/21

Forms will be published as they are needed.

February 3 Start reviewing available Rural sites, discuss with family/partner and complete the Rural Planning Form
February 12 Last day to submit Rural Planning Form, due before 5:00 p.m.
February 17 Assignments are sent to students; Trading opens and requests are submitted with the Trade Form
March 12 Last day to submit Trade Form Form closes automatically at 5:00 p.m.
March 15 Students receive final Rural Assignment
March 16-April 6 Students consult Advisor (encouraged to consult starting in February), narrow down Match specialty to two, and create & submit Preferred Schedule Form
April 6 Last day to submit Preferred Schedule
April 7 ERAS Workshop & Applying to Residency
April 7-13 Department Assistants (DAs) schedule all that is possible from Preferred Schedule requests, contacting students as needed
April 14-28 Students can view One45 to see what has been scheduled, consult with Advisor, submit Add Form based on published availability. DAs process Add Forms as they come in
April 28 Last day to submit a request using the Add Form to complete schedule before OME review. What is in One45 is what Dr. Calvo will review.
April 29-May 3 DAs process submissions received on April 28
May 4-7 Associate Dean, Medical Education reviews schedules
May 4-7 Students with required changes consult with Advisor and submit change forms and complete approval with OME
May 10 Change Form re-opens to all students

 Information & Tools 

Class of 2021

Update 2/24/21

Changes: No changes can be made at this time. The deadline for changes was February 1. This includes offers from attendings. If an attending offers to extend or change your schedule in any way this is not permitted.

Away Registration:

  • The registration forms are for after you have accepted an offer.
  • There are now separate forms for virtual and in-person aways.
  • Be sure to have the syllabus handy to upload it, and other supporting information (if needed) into the form.

Mask Fit Testing: Please allow 5 business days for mask fit testing. Contact Stevielynn Webber to obtain the form and instructions.

Replacement Masks: To replace a mask issued by Renown, please contact a floor supervisor for assistance in having the mask repaired or replaced. For masks issued by University Health, email Jennie Parker and copy Samantha Rodeman to make arrangements.

For adding, changing, or dropping AWAY electives students must notify the department of the school/institution offering the elective, in writing.

Students are responsible for ensuring their schedule always contains 30 plus clinical and 36 total credits; any course dropped that takes the total below 36 must be accompanied by a course addition, following the graduation requirements. Students are to consult with their advisor with schedule content questions.

For adding or changing UNR Med electives, students will contact the department assistant to check availability. Then they will complete the change form. OME will review the submission to ensure that the request is occurring more than two weeks in advance/in time to complete credentialing. Then OME will forward the form to the department assistant who will schedule the elective in One45.  

Please note all changes (drop, add, change) are due at least two weeks prior to the start of the affected elective. Please remember that some institutions credentialing requirements take longer than 2 weeks. For example, if your credentials have lapsed at the VA you will need up to 6 weeks advanced planning.

Students must be registered in advance of an elective if they are to receive credit.

Students' away electives must either go through VSLO or have an affiliation agreement in place prior to the start of the elective in order to be authorized to attend and to receive credit.

Absences are considered insurance and may be requested from the Course Director, copying the Department Assistant, for up to 3 days in a four-week rotation and 1 day in a two week rotation; time off must be made up to receive credit.

No schedule changes to fall semester electives will be accepted after December 1. No changes to spring semester electives will be accepted after February 1.

Change Q&A:

  1. Will I be penalized for canceling a home elective if the away elective(s) comes thorough?  A: No, as long as you follow the change process described below.
  2. What happens after we submit a change form request? Do we hear back within that day, or week?  A:Usually within 24-48 hours on business days. The form is received by OME and we send it to the department assistants (for local electives).