Elective Planning and Management

Everything you need to plan and manage your Elective year

class of 2019 med students first days

Update 5/6/22 For questions about the content or functionality of this page, please contact Kristen Alexander.

Class of 2023

 FAQ Answers:
  • Why have the dates been pushed back for Advisor approvals, scheduling, and the Change Form opening? We learned that some advisors needed more time due to clinical duties. Please see revised timeline below.
  • As you start accepting aways, fill out the Notice of Acceptance to Away Rotation (link below). It is required for both virtual and in-person aways, and will serve to update the available times that coordinators can schedule home electives for you.
  • Adobe Sign returns an error message about verifying your email. It is a known problem that thankfully does not affect your submission.
  • Aways on Planning Form: list the top 4 (if you have 4 or more)
  • List aways even if you have no details yet. For example, list what you hope to get into: Pediatric Pulmonology/4 clinical credits/July or August (see tutorial tab in Planning Form workbook)
  • Keep in mind the number of local credits that you may need to ask for if you do not get into one or more of your aways. 
  • Maximum away credits = 16
  • Electives are NOT first-come, first served. Coordinators will evaluate requests in total in order to maximize opportunities for students.
  • Radiology can be requested on the form now, or on the upcoming change form.
  • Start talking to your advisor now if you haven't started already. You are required to have a core advisor listed on the Advising website. You may also choose to have an additional advisor.
  • Kristin Shokney is the correct person to send your AAMC form for review prior to uploading to VSLO
  • For backup immunization documents, Ebony Dennis can help you.
  • The 4-week Rural Experience counts towards the 30 clinical credit minimum (unless taken in 3rd year).
  • The specialty you take during your Rural Experience does not count towards the 12-credit maximum for a single specialty. Therefore you can take 12 credits in one sub-specialty plus your rural.
  • Students are not permitted to arrange rotations with attendings. Attendings are not permitted to offer rotations directly to students. Department Assistants manage all clinical placements and are aware of considerations the student or attending may not be.

Information & Forms 


Replacement Masks: To replace a mask issued by Renown, please contact a floor supervisor or clinic manager for assistance in having the mask repaired or replaced. 

For adding, changing, or dropping AWAY electives students must notify the department of the school/institution offering the elective, in writing.

Students are responsible for ensuring their schedule always contains 30 plus clinical and 36 total credits; any course dropped that takes the total below 36 must be accompanied by a course addition, following the graduation requirements. Students are to consult with their advisor with schedule content questions.

For adding or changing UNR Med electives after the initial Elective Plan Request, students will contact the department assistant to check availability. Then they will complete the change form. 

Please note all changes (drop, add, change) are due at least two weeks, and sometimes SIX weeks prior to the start of the affected elective. Please remember that some institutions credentialing requirements take longer than 2 weeks. For example, if your credentials have lapsed at the VA you will need up to 6 weeks to be reinstated.

Students must be registered in advance of an elective if they are to receive credit.

Students' away electives must either go through VSLO or have an affiliation agreement in place prior to the start of the elective in order to be authorized to attend and to receive credit.

Absences are considered insurance and may be requested from the Course Director, copying the Department Assistant, for up to 3 days in a four-week rotation and 1 day in a two week rotation; time off must be made up to receive credit.

No schedule changes to fall semester electives will be accepted after December 1. No changes to spring semester electives will be accepted after February 1.

Change Q&A:

  1. Will I be penalized for canceling a home elective if the away elective(s) comes thorough?  A: No, as long as you follow the change process described above.
  2. What happens after we submit a change form request? Do we hear back within that day, or week?  A:Usually within 24-48 hours on business days.