School of Medicine Students

Everything you need to plan and manage your 4th year

class of 2019 med students first days

Class of 2021

Update 9/15/20

Changes: The change form is active below. It will go directly to the Office of Medical Education for review and then will be forwarded to the department assistants. Changes that meet requirements will be updated in One45 within 48-72 hours, or you will be contacted as soon as possible.

Virtual Aways: If you are planning a virtual away for clinical credit, complete the Away Elective Registration and Credit Evaluation Form below to have it reviewed and to receive an official determination. Be sure to have the syllabus handy to copy and paste into the form.

May 30 - June 14 LOR Local Elective Request Form open
June 15 - June 19 DAs schedule LOR Electives
June 22 - June 26 LOR Elective placement verification by Advising, OME
June 27 - July 6 Remainder of Elective Request Form open
July 6 - July 22 DAs schedule remainder of local electives
July 23 - TBD Scheduling extension: Review individual schedules and consult with students
September 14 Advising, Associate Dean review and approval
September 15 Change Form opens for reminder of year


Away Elective Request Form (Step 1, required for the elective for which you have RECEIVED an offer) Away Elective Registration and Credit Evaluation (Step 2, required for the elective for which you have accepted an offer) Be sure to have the syllabus handy to copy and paste into the form. Return Registration (Step 3, required mid-late rotation, prior to return if not virtual)
Change Form Changes to Fall semester are accepted until December 1; changes to Spring semester, February 1.

Information & Tools 


For adding, changing, or dropping AWAY electives students must notify the department of the school/institution offering the elective, in writing.

For adding or changing UNR Med electives, students will contact the department assistant to check availability. Then they will complete the change form. OME will review the submission to ensure the change does not negatively affect graduation requirements and that the request is occurring more than two weeks in advance/in time to complete credentialing. Then OME will forward the form to the department assistant who will schedule the elective in One45.  

Please note ALL changes (drop, add, change) are due at least two weeks prior to the start of the affected elective. Please remember that some institutions credentialing requirements take longer than 2 weeks. For example, if your credentials have lapsed at the VA you will need up to 6 weeks advanced planning.

Students must be registered in advance of an elective if they are to receive credit.

Students' away electives must either go through VSLO or have an affiliation agreement in place prior to the start of the elective in order to be authorized to attend and to receive credit.

At no time may the student's schedule contain fewer than the required 36 credits; any course dropped that takes the total below 36 must be accompanied by a course addition, following the graduation requirements.

Absences are considered insurance and may be requested from the Course Director, copying the Department Assistant, for up to 3 days in a four-week rotation and 1 day in a two week rotation; time off must be made up to receive credit.

IMPORTANT: No schedule changes to fall semester electives will be accepted after December 1. No changes to spring semester electives will be accepted after February 1.

Change Q&A:

  1. Will I be penalized for canceling a home elective if the away elective(s) comes thorough?  A: No, as long as you follow the change process described below.
  2. What happens after we submit a change form request? Do we hear back within that day, or week?  A:Usually within 24-48 hours on business days. The form is received by OME and we send it to the department assistants (for local electives).