Timeline for School of Medicine Students

Scheduling and Evaluation Procedures for 4th Year Electives

January

The Office of Medical Education provides a 4th Year Elective workshop for third year students where they receive information about:

  • How to create fourth year schedules
  • Requirements that must be met during the fourth year
  • Deadlines for schedule submission and subsequent changes

February

  • Students submit Rural Rotation preference form
  • Students receive their assigned dates and location from the Director of Rural Medical
  • Students may trade elective rotations until the deadline and final schedule is set

March - April

  • Scheduling of all other electives
  • The clinical career advisors collaborate with and advise students as they form their schedule
  • Schedules are visible in One45 as they are approved by the departments
  • Complete schedule is set

May

  • The Office of Medical Education reviewes and approval by the Associate Dean of Medical Education is granted for complete schedules which meet requirements for graduation
  • The clinical career advisor approves the final schedule before it is submitted to the Office of Medical Education
  • After approval, students may begin using the change process as needed and may contact department assistants directly

June-December

Schedule change requests received less than two weeks prior to the start date of any elective will require a compelling reason, such as a medical emergency or financial hardship, and must be approved by the Associate Dean of Medical Education.

  • Students may make schedule changes during this period as they are approved for AWAY rotations and residency interviews.
  • Students may request to cancel an elective or decrease the number of credits for a specific elective, provided the schedule continues to meet the graduation requirements.
  • Students must use the change process for all schedule changes.
  • December 1st is the deadline for Fall semester schedule changes. Schedule change requests received after this date must be approved by the Associate Dean for Medical Education.

December 1st - February 1st

  • Students may make elective schedule changes for Spring semester until February 1st and must have all schedule changes signed by both/all of the Department Assistants involved in the schedule change if the schedule revision involves more than one department.
  • Students may request to cancel an elective or decrease the number of credits for a specific elective.
  • Schedule change requests received after February 1st must be approved by the Associate Dean of Medical Education and will only be allowed for extenuating circumstances.
  • Last minute schedule changes NOT approved by OME may result in a student receiving a failing grade for an elective rotation that is not completed.
  • Schedule change requests received less than two weeks prior to the start date of any elective will require a compelling reason, such as a medical emergency or financial hardship, and must be approved by the Associate Dean of Medical Education.