Student Record Policy

Physician Assistant Studies

(ARC-PA Standard A3.19, A3.20)

Effective Date: 7/1/2017

Student Record Maintenance

The UNR Med PA Studies Program maintains files for all PA students to document academic progress and promotion. The confidentiality and security of education records are of primary importance to the UNR Med PA Studies Program and the university. The Admission and Recruitment Coordinator complies with the Family Educational Rights and Privacy Act of 1974 (FERPA), and the University of Nevada, Reno Privacy Notice and Request for Confidential Status of Directory Information.

All records will be secured and only available to authorized personnel. UNR Med PA Studies Program student files will be kept by the Admission and Recruitment Coordinator. Students will not have access to the records and/or confidential information of other students or faculty. All records will be secured an only available to authorized personnel.

Student files include the following sections:

  • Admission and Enrollment Criteria
    • CASPA Full Application
    • Background Check
    • Proof of Health Insurance
    • Proof of Immunization
    • BLS Certification
    • Student Directory Approval
    • Technical Standard Acknowledgment
    • HIPPA Certificate
    • OSHA Certificate
    • Handbook and Policy Acknowledgment
  • Student Performance including Academic Progression
    • Didactic Phase - evaluations and grade reports
    • Clinical Phase - clerkship evaluations and grade reports
    • Commendations
  • Remediation efforts and outcomes
  • Administrative action(s)
    • Academic/behavioral disciplinary action
  • Completion of Graduation Requirements
    • Documentation that students have met requirements for completion

Local current student addresses and telephone numbers must be on file. It is the responsibility of the student to update said directory information regularly in MyNEVADA.

Records Request:

Students are encouraged to review their academic files regularly. Access to a student's file does not include the right to make copies of all or part of the file. Request must be made in writing to the Admissions and Recruitment Coordinator. Students may not access academic records or other confidential information of other students or faculty.

Directory Information:

UNR Med PA Studies Program has a number of uses for student records and a student's likeness/photographic image. Students are advised of rights under FERPA and should contact the Program should they request that the school not disclose directory information and/or likeness/photographic image. The University of Nevada, Reno Privacy Notice and Request for Confidential Status of Directory Information form, must be completed and sent to the PA Studies Program.

Student Health Records:

The Student Health Center maintains student health records. All services are strictly confidential. No health records are accessible to the faculty or staff, unless released at the student's request. Any request for records requires a signed release by the patient/student in adherence with HIPAA.  

Rev. 6/21/19