Academic Progress and Promotion Policy

Policy Manual

TO WHOM THIS POLICY APPLIES 

UNR Med Medical students  

WHO NEEDS TO KNOW THIS POLICY

Medical Students, Faculty, Staff

PURPOSE/BACKGROUND

Students at the University of Nevada, Reno School of Medicine undergo a rigorous undergraduate medical education program. The school places significant emphasis on student performance in both academics and professionalism. As such, this policy is in place to ensure that defined standards are met with regard to medical student performance and to outline the procedures involved if standards are not met. This policy serves as a companion to two additional policies related to student promotion: the "United States Medical Licensing Exam (USMLE) Policy" and the "Clerkship Exam" Policy.

POLICY

Students must meet all academic and professionalism requirements established for each course. Adequacy of performance is determined by the Directors of each course and defined in the syllabus.

Academic progress will be continuously monitored by the Offices of Medical Education and Admissions and Student Affairs and reported to the Student Promotion and Conduct Committee (SPCC).

Students must successfully complete all requirements of the current year curriculum to be promoted to following year.

Students with a status of "Academic Monitoring" remain in good standing and will be considered to be making satisfactory academic progress. Students who fail the meet course requirements (i.e. fail a course) while on "Academic Monitoring", will be placed on "Academic Probation". They will maintain this status for a minimum of one full academic year, after which they may submit a written request to the SPCC for approval to transition back to a status of "Academic Monitoring". Upon completion of all requirements for graduation, students on "Academic Probation" will automatically return to "Academic Monitoring". 

Students with a status of "Academic Probation" will no longer be in good academic standing and will be considered as not making satisfactory academic progress. These students will be required to appear before the SPCC unless specifically granted an exception by the Chair of the SPCC.

Students will not be permitted to exceed the six-year maximum time allotment for the completion of the M.D. degree as a result of failed courses, remediation and repeated years.

Remediation

Students who, at the end of a course, fail to meet the requirements established for the course, including, but not limited to inadequate academic and/or clinical performance in the course overall, or inadequate performance in specific content areas or in professionalism, will be required to remediate the course under the supervision of the Coordinator of the Learning and Wellness Resource Center (LWRC) or their designee. Such students will be placed on "Academic Monitoring" and will maintain this status for at least the remainder of the academic year at the discretion of the SPCC.

Students may only remediate one course per academic year. Students who fail to successfully remediate a course, or who meet criteria to remediate a second course (i.e. fail the course) in the same academic year will be placed on "Academic Probation" and will be subject to dismissal from the medical school pursuant to the applicable UNR Med polices. Students may petition the SPCC in writing to remain enrolled and request an alternative decision, up to and including repeating the full academic year. The final decision rests with the SPCC pursuant to the applicable UNR Med policies.

Repeated Years

Students permitted to repeat a full academic year will be placed on "Academic Probation". They must pass each course on the first attempt and will not be eligible to remediate any courses during that repeated academic year. Failure of any course during a repeated year will result in dismissal from the medical school pursuant to the applicable UNR Med policies. Upon successful completion of the repeated year, students may submit a written request to the SPCC for approval to transition back to a status of "Academic Monitoring". Upon this approval by the SPCC, they will maintain the status of "Academic Monitoring" for the duration of their enrollment at UNR Med. Students may only repeat one academic year during their enrollment at UNR Med.

Multiple instances of "Academic Monitoring"/"Academic Probation"

If a student accumulates ≥3 separate instances of "Academic Monitoring" during their enrollment at UNR Med, they will be deemed as no longer being in good standing and making satisfactory academic progress and therefore will be placed on "Academic Probation" until they have completed all requirements for graduation after which they will return to "Academic Monitoring".

Clerkships specific policy/procedure

Students must take and pass a clerkship exam at the end of each required clerkship. Promotion procedures for clerkship exams are outlined in the "Clerkship Exam" policy. The present "Academic Progress and Promotion Policy" is limited to student performance in clerkships that is not related to the final clerkship exam, including but not limited to inadequate clinical performance or professionalism.

Elective specific policy/procedure

Students who fail to pass a required or elective rotation in the final year of their enrollment will not receive credit for the failed rotation and must repeat it if it is a required component of the curriculum (i.e. the rural rotation). They will be placed on "Academic Probation" until they have completed all requirements for graduation.

Definitions

  • Course: a defined academic component of the M.D. Program, including courses, blocks, clerkships and electives.
  • Course requirements: Student performance requirements, as defined in the syllabus, student handbook, other applicable policies
  • Clerkship: Required core clinical experience within a defined specialty, typically completed during the third year of medical school.
  • Clerkship exam: NBME subject (aka shelf) exam for a clerkship or other exam as defined in the clerkship syllabus.
  • Director: Faculty responsible for a defined course/block/clerkship/elective.
  • Failure of clerkship exam: performance below the minimum as defined by the clerkship syllabus.
  • Final year of enrollment: the period of time from when all clerkships are complete until graduation requirements are met. Note this may be longer than a calendar or academic year.
  • SPCC: Student Promotion and Conduct Committee

Responsibilities & Procedures

Directors will assign final grades to students and determine if students have met the requirements established for the course. It is the responsibility of the Director to determine if a student meets criteria for remediation.
The Directors will notify the student as well as the Offices of Medical Education and Admissions and Student Affairs of any students who fail to meet the requirements established for the course.
The Associate Dean for Admissions and Student Affairs will communicate with the student regarding decisions from the SPCC and the Dean of the School of Medicine.