Intent to Apply for Promotion and/or Tenure Policy

Policy Manual

  • Policy Number: OAA 16-002
  • Effective Date: 02/22/2016
  • Department: Office of Academic Affairs
  • Originator: Melissa Piasecki, Executive Associate Dean
  • Download: Download Policy OAA 16-002
  1. Purpose and Background
    1. The purpose of the policy is to ensure that faculty members declare their intent to apply for promotion and tenure early enough in the annual promotion cycle to have the fairest possible chance of success. When done well, application for promotion and / or tenure is a labor and time intensive process that requires input from a network of individuals. There should be ample time for the applicant to thoroughly prepare his or her materials for submission. There should be ample notice and time for the network of individuals at the institution supporting the promotion process to contribute to the applicant's portfolio development.
  2. Revision History
    1. 1/1/16: New Policy
  3. Stakeholders
    1. Faculty member eligible for promotion and/or tenure
    2. Department Chairs
    3. Office of Academic Affairs
    4. Office of Faculty Development
  4. Policy
    1. Faculty members who anticipate applying for promotion and/or tenure must submit a written communication of "intent to apply for promotion and / or tenure" to the Office of Academic Affairs by the end of business on the first Friday in March of the year in which they intend to apply.
    2. Applications for promotion and / or tenure will not be considered if the faculty member has not submitted an "intent to apply for promotion and / or tenure" in writing by the deadline.
    3. The faculty member shall include their department chair or supervisor on all communication related to their "intent to apply for promotion and / or tenure".
    4. The "intent to apply for promotion and / or tenure" does not bind the faculty member to apply in that year.
  5. Definitions — None
  6. Responsibilities & Procedures
    1. It is the responsibility of the faculty member's chair or supervisor to discuss promotion and / or tenure with the faculty member each year as part of their annual review and academic activities plan.
    2. It is the responsibility of the individual faculty member to determine when he or she wishes to apply for promotion.
    3. It is the responsibility of a faculty member's chair or supervisor to honestly appraise and accordingly advise the faculty applicant on his or her readiness to apply.
    4. It is the responsibility of the individual faculty member to notify the Office of Academic Affairs of their "intent to apply for promotion and / or tenure."