Student Eligibility for Special Programs

Policy Manual

  • Policy Number: OME 14-007b
  • Effective Date: 05/29/2014
  • Last Revised: 05/06/2014
  • Department: OME
  1. Purpose and Background: To ensure the successful completion of medical school and "Special Programs" by students at the University of Nevada, Reno School of Medicine. This policy is being set due to the rapid expansion of learning options for medical students relating to dual degree and scholarly concentration programs.
  2. Revision History
    1. 06/05/2009: 1.0: New Document
    2. 06/23/2009: 2.0: Following Year 1-2 Meeting
    3. 07/11/2012: 3.0: SQ to SC conversion
    4. 07/26/2012: 4.0: Approved by MESC
    5. 05/06/2014: 5.0: Multiple SC's
  3. Stakeholders
    1. Medical students
    2. Faculty
    3. Block, Course, Clerkship, Electives, and Scholarly Concentrations Directors
    4. University of Nevada, Reno Graduate Program Directors and course faculty
    5. UNR Med and UNR staff who generate student schedules and course registration
    6. Affiliates at other universities
  4. Policy
    1. Students will not be considered for application to "Special Programs" until they have successfully completed the first semester of medical school.
    2. It is the policy at UNR Med that any student who is seeking entry into a "Special Program,"
      1. must be in "good academic standing" as defined by the Office of Admissions and Student Affairs (ASA) [i.e. not on academic probation] and
      2. must be recommended by consensus of the members of the Block or Clerkship and Electives Directors' Committees (as appropriate) and approved by the Student Promotion and Conduct Committee (SPCC).
    3. The Graduate Program Directors and the Scholarly Concentration Directors retain the right to deny a student access to their respective programs.
    4. The student must maintain the status of "good academic standing" in order to commence or continue in a "Special Program."
    5. A student may apply for more than one scholarly concentration with written permission from the supervising Scholarly Concentration Directors.
  5. Definitions
    1. "Special Programs" are defined as:
      1. dual degree programs such as the MD-PhD, MD-MPH, and MD-MBA
      2. the UNR Med Scholarly Concentration (SC). The SC programs require a minimum of 320 hours of discipline-specific work and additional program requirements approved by the Medical Education Steering Committee.
  6. Responsibilities
    1. It is the student's responsibility to notify
      1. the Office of Medical Education,
      2. the Office of Admissions and Student Affairs, and
      3. the Graduate Program Director or Scholarly Concentration Director to convey their interest in participating in the "Special Program."
    2. It is the student's responsibility to
      1. fill out the necessary paperwork for application/admission to the graduate program, including forms for financial aid application documents, or
      2. meet with the Scholarly Concentration Director to lay out a plan for accomplishing the requirements of that program.
    3. It is the responsibility of the Block or Clerkship and Elective Directors' Committee members to recommend students eligible for the "Special Programs" to SPCC for their approval.
    4. It is the responsibility of the Associate Dean for Student Affairs on behalf of the SPCC to notify students of approval for participation in a "Special Program" as well as notify a student if they become ineligible to continue.
  7. Procedures
    1. The student may procure a letter of "good academic standing" from the Coordinator of Medical School Records and Registration with ASA.
    2. The Block or Clerkship and Elective Directors' Committee will notify the SPCC of their student recommendations.
    3. The SPCC will give final approval for all students requesting enrollment in a Special Program.
    4. The Associate Dean for Student Affairs will communicate the decisions of the SPCC concerning students' program approval in writing to the students.
    5. The Associate Dean for Student Affairs will communicate a change in student eligibility status following determination of such status by the SPCC (i.e. the student is officially placed on or removed from probation).