Resident Transfer Policy

Original Approval: 7/1/2017

Reviewed Date: 12/10/2025

1. Introduction

   At times residents may find that their program is not a good match. Residents/fellows transferring to or from an UNR Med residency/fellowship must meet the appropriate parts of the procedure outlined below

2. Transferring into a Program

   The Resident/Fellow interested in transferring must be from an ACGME or AOA accredited program and shall submit a completed Residency/Fellowship application. The application shall include, but not be limited to, submission of a curriculum vitae and USMLE Step scores or its equivalent. For PGY 2 and above, passage of USMLE Step 3 or its equivalent must be documented.

   Prior to accepting a transferring Resident/Fellow into the residency/fellowship program, the Program Director is required to obtain written verification of previous educational experiences and a statement regarding the competency-based performance evaluation of the transferring Resident/Fellow.

   No agreement of appointment/ contract offer will be made until the Resident/Fellow is released by the Program Director or has documentation of future release.

   To determine the appropriate level of education for the Resident/Fellow who is transferring from another accredited residency/fellowship program, the Program Director must receive written verification from the current Program Director that includes, but is not limited to:

   • Verification of training at an ACGME or AOA accredited training program
   • List and duration of rotations completed
   • Procedural/Surgical experience
   • Summative competency-based performance evaluation of the Resident/Fellow in each of the six core competencies completed by the Program Director.
   • Evaluations
   • Professional liability
   • Final recommendation status and effective date of release

   IMG Residents/Fellows need to provide documentation of certified ECFMG certificate and Visa status

3. Transferring from a Program

   Residents transferring from a program must meet with the program director to review and sign the final verification of training.

   Program Directors who have residents transferring from their programs must provide a verification of the resident's fellow's status in the program and complete a summative performance evaluation for the resident/fellow and the next program director in a timely manner.

   With the exception of Residents in a preliminary or transitional PGY-I program, Residents/Fellows are expected to notify their Program Director in writing of the intention to leave the program as soon as that decision is made. Under ordinary circumstances, it is expected that the Resident/Fellow will provide the program with notification at least four months before the end of the contract year so that appropriate actions may be taken by the program to fill the unanticipated vacancy thus created.

   Upon receipt of the Resident/Fellow Request for transfer, the Program Director will forward their recommendation, either in writing or by email, to the DIO to either deny or approve the request to be released from the program.

   The Program's Director's recommendation must be received by the DIO by March 15 of the current academic year.