Checkout Policy

Original Approval: 7/1/2017

Revision Date: 9/1/2025

  1. Purpose:
    The purpose of this policy is to provide an outline of the responsibilities of residents/fellows regarding their leaving their training program(s).
  2. Policy:
    All residents/fellows who leave their training programs are responsible for checking out through their programs and the hospitals in which they rotate. Some of the requirements may be specific to the individual hospitals and will be attached to the main form to be submitted.
  3. Procedure:
    Checkout includes the following:
    1. Completion of all medical records at each hospital in our affiliated system in Reno where the resident has rotated during their training. Each medical record department must sign off indicating completion of the medical records at that hospital which are theresident's responsibility. The check-out form will have specific hospitals listed depending on the individual program. This step is required for ALL residents/fellows.
    2. Return of all library materials to the respective UNR libraries.
    3. Return of all items provided by the program such as UNR Med badges, hospital badges, etc. to the residency/fellowship coordinator. A place on the checkout list will be included.
    4. Completion of all required forms, evaluations.
    5. Completion of all New Innovation requirements including but not limited to procedure logs, work hours, and summative evaluation.
    6. The checkout form (see your program coordinator for current form) must be completed - including a forwarding address - and submitted to the program coordinator as a final step prior to releasing a certificate of completion. Final lists of completed checkout forms will be submitted to the Office of Graduate Medical Education.

Certificates or letters indicating completion of training will not be released to the resident/fellow or any staff privileges or state medical licensure until checkout procedure is complete. Letters may be sent indicating anticipated completion, but no letters confirming completion may be sent.